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Annual Notary Public Day 2015
Saturday, November 14, 2015
"We Are In The Making Of A Notary Public Profession."
Personal Reflections and Comments on the 4th Annual Notary Public Day by Sherreka Burton and Other Notaries
Prince George's Community College
Largo, Maryland

MD-SOS AlfredRedmer
John C. Wobensmith
Maryland Sec of State
Al W. Redmer, Jr.
Commissioner, MIA
CarolSalter LeeBialostokEsq
Carol C. Salter
2005 NNA NOTY
Lee Bialostok, Esq.
Founder, CEO, NotaryAct
grouppic
Speakers & Workshop Presenters
Left to right: Donnell Smith (TIPIC), Debbie Best-Schneidmill (Legal Assistant), Doug Diebolt (TIPIC), Wanda Moore (TIPIC), Carol Salter (2005 NNA NOTY), Peggy Pratt (Notary Officer, MD SOS), Elaine Wright Harris (2009 NNA NOTY), John C. Webensmith (Secretary of State, MD), Daniel Yowell (TIPIC), Daniel Lewis (2010 NNA NOTY), Lee Bialostok (Founder, NotaryAct), Frederick Harris (TIPIC)
 
Click below to view video slide shows of the General Session.
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Video I of IV
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Video II of IV
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Video III of IV
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Video IV of IV
       
General Session - Largo Student Center, Rennie Forum
left center right
Left side of Rennie Forum Center of Rennie Forum Right side of Rennie Forum
     
Fourth Annual Notary Public Day Program

More than 170 prospective, new, and seasoned Notaries Public from Maryland, Virginia, and Washington, DC, industry officials, and workshop presenters attended the 4th Annual Notary Public Day held on Saturday, November 14, 2015. Notary Public Day, coordinated by Elaine Wright Harris, NNA 2009 Notary of the Year, and implemented in conjunction with Prince George’s Community College, Largo, Maryland, was a tremendous success. This FREE program provides Notaries Public with notarial education and information about legal requirements, business approaches, and current events that are important to performing notarial responsibilities properly, effectively, and legally. The program consists of a General Session in the morning and a total of 24 workshops in the afternoon. Industry officials and experts in the field share the latest news and concepts. The workshops enhance Notaries’ knowledge on proper notarial procedures, NSA/TIPIC startup requirements and closing procedures, utilization of 21st Century technological concepts, tax accounting procedures, protecting a notary business, notarization concepts and procedures in the healthcare industry, and related topics.

Special addresses were presented by The Honorable John C. Wobensmith, Maryland Secretary of State, Al Redmer, Commissioner, Maryland Insurance Administration, Carol Salter, 2005 National Notary Association Notary of the Year, Banner Health Northern Colorado. Lee Bialostok, Founder and CEO, NotaryAct, gave a presentation on an electronic journal application. Peggy Pratt,Notary Officer, MD Secretary of State Office, presented information on the new online system for notary applications and addressed questions concerning the renewal processing backlog.

National and local workshop presenters included: Carol L. Salter (Loveland, Colorado), Daniel Lewis, 2010 NNA Notary of the year (Carmel, Indiana), Doug Diebolt, Certified Signing Agent (Lafayette, Indiana), Daniel Yowell, Owner, Yowell Notary Signing Service, (Carmel, Indiana), Lee Bialostok, Esq. (New York, Founder & Owner, NotaryAct); Wanda Moore,TIPIC (Upper Marlboro, MD), Frederick Harris,TIPIC (Mitchellville, MD), Debbie Best-Schneidmill, Notary Public and Legal Assistant (Washington, DC), and Donnell Smith, TIPIC (Suitland, MD).

General Session - 9:00 A.M. - 12:00 Noon

Introduction
The General Session began with a video presentation of clips from various notary classes, conferences, and events. Elaine then presented the Welcome Address which included a moment of silence to acknowledge victims and families of the Paris bombing attack. The Welcome Address recognized all attendees and introduced guest speakers, workshop presenters, and Notaries Public. Elaine also informed Notaries that throughout the day there would be drawings for valuable give-a-ways and free 5X7 professional picture taking sessions.

2015 National Notary Association Highlights
Wanda Moore presented highlights of the 2015 NNA Conference which was held in Orlando, Florida. The conference is a valuable learning experience for Notaries Public in all specialty areas. Each year the conference is hosted in different cities across the United States. It provides education on notarial, business, technological, governmental, and legal topics. The conference is also an excellent opportunity to network and share information and experiences. Highlights on certain sessions included:

  • Value of networking
  • Challenges of matching faces to identification cards
    (Test your skills at https://www.surveymonkey.com/s/LQTRNY9)
  • Utilizing social media as a marketing tool
  • Recognition of veterans (Classes for local veterans, NNA Medal of Honor Journal)
  • Recognition of the 2015 Notary of the Year, LaQuita Gaskins (Radcliff, Kentucky)

The 2016 NNA Conference will be held June 5-8, 2016 in Anaheim, California.  For a limited time only, NNA is offering members a special registration rate and installment plan through November 30, 2015. For more information on the notary event of the year, click here.

Healthcare Industry Notarizations - "First, Do No Harm"
Carol Salter, 2005 NNA Notary of the Year, is a Notary Public who specializies in healthcare and notary education. She emphasized that Notaries Public are commissioned public officials and they should “First, Do No Harm.” This expression is very important when dealing with sensitive notarizations, such as living wills and end-of-life documents. It is also important to exercise care and compassion for document signers in hospitals, nursing homes, or senior care facilities. Carol  encouraged Notaries to consider donating their time at a senior living center or other health organizations at least once a quarter. She also suggested that Notaries familiarize themselves with sample Maryland Advanced Directives and Medical Orders for Life-Sustaining Treatment forms (MOLST). Carol also conducted a workshop on Healthcare Notarizations; click here to view the presentation.

The Ultimate Notary Journal
Lee Bialostok, Esq., New York attorney and Founder & CEO of NotaryAct, described how the electronic journal application allows Notaries and Notary Signing Agents (NSAs) to record notarizations in a legally compliant and secure manner. The electronic journal includes features of the basic paper journal. It operates on computers, tablets, and most smartphones. The application provides expanded, easier and quicker data entry and retrieval. The journal data is transmitted and stored securely utilizing high level encryption methods. For more information on NotaryAct, click here.

Commissioner of Maryland Insurance Administration (MIA) Address
Commissioner Alfred Redmer described the activities of the Maryland Insurance Administration (MIA) which is an independent state agency that regulates Maryland’s insurance industry and protects consumers by enforcing insurance laws. MIA investigates consumer complaints, licenses insurance companies and producers operating in Maryland, conducts financial examinations of insurance companies, conducts compliance examinations, investigates insurance fraud and approves rates and contract forms. Commissioner Redmer gave a brief overview of the roles and responsibilities of Title Insurance Producers (TIPs) and Title insurance Producer Independent Contractors. TIPICS expressed strong concerns about relevancy of the pre-licensing course and the difficulty of the prelicensing exam.  Commissioner  Redmer proposed that a possible way to affect change is for TIPICs to join the Producer Licensing Advisory Board. The Board is responsible for assisting the Commissioner in reviewing continuing education courses, examinations, and other matters relating to the education and qualification of insurance producers.

Maryland Secretary of State (SOS) Address
The Honorable John C. Wobensmith described the duties and responsibilities of the Secretary of State Office. These duties include overseeing the registration of Notaries; maintaining and administering an address confidentiality program for victims of spousal abuse; certifying ballots; tracking condominiums and cooperative housing conversions; attesting executive orders; and, serving as the liaison for international affairs. Secretary Wobensmith stated that his office oversees 35,000 Notaries Public. He addressed a list of notary questions that were submitted prior to the event. Secretary Wobensmith shared that his office is currently experiencing a huge backlog in processing renewals due to understaffing. The seven-month backlog has been significantly reduced by hiring temporary staff and authorizing overtime. Additionally, as of October 2015, notary applications can be submitted online. With this implementation, it is expected that the backlog will be cleared up in about 30 days.

Secretary Wobensmith introduced Peggy Pratt, Notary Officer, SOS who gave a few tips that could help speed up processing of notary applications:

  • Telephone messages should include spelling of first and last names and date of birth.
  • Print legibly on paper applications.
  • Include an EMAIL address and swear-in date on Renewal Applications.

Peggy also addressed questions from the audience.

General Session Closing
Elaine Wright Harris conducted general session closing activities which included a notary knowledge refresher review, introduction of the workshop presenters, and presentation of door prizes. Three attendees were the lucky winners of a free one-year National Notary Association membership, a $55 gift certificate for a free notary class from the PGCC Foundation, and a 3-ringer notebook binder. All attendees were invited to Marlboro Hall 2056 to receive a free individual 5x7 professional photograph.

Lunch: 12-1:30 P.M. Visit local restaurants or bring your own lunch.
 
Workshops: 1:30 P.M. - 5:30 P.M.
Marlboro Hall 2007, 2083, 2062, 2067, 2058, 2082

FREE Workshops!

Workshops taught by national and local experts in the Notary profession were, as some Notaries stated, "Awesome." Six workshops were held in four 45-minutes time slots between 1:30 pm and 5:00 pm. There was a door prize winner in each of the 24 workshops. A prize was given to a lucky winner in each Notary workshop! Notaries were excited and appreciative to receive selfie sticks, notebooks, journals, and much more.

Workshop topics included:

  • Conducting a Refinance Closing
  • Tax Accounting Facts for the NSA/TIPIC
  • How to Start your Signing Agent Business
  • Washington, DC/MD/VA Notary Public Procedures
  • Maryland Notary Public Procedues
  • What Is a Notary Public?
  • Know Your Rights: 3 Biggest Threats to Your Notary Business
  • 2015 Closing Disclosure:TIPICs Working Thru TRID
  • Notarizing Documents for Health Care Industry
  • 21st Century Notary Skills and Techniques
  • The Ultimate Notary Journal
 
Workshop Presenters
DebbieBest
LeeBialostok
DougDiebolt
FrederickHarris
ElaineWright
Debbie
Best-Schneidmill
Lee
Bialostok, Esq.
Doug
Diebolt
Frederick
Harris
Elaine Wright
Harris
WandaMoore
DanielLewis
DonnellSmith
danielyowell
Wanda
Moore
Daniel
Lewis

Carol
Salter

Donnell
Smith
Daniel
Yowell
Notary Public Day Wrap Up
Close to 90 Notaries Public gathered in Marlboro Hall 1097 at 5:00 P.M. for the 4th Annual Notary Public Day wrap up. Many Notaries expressed their excitement and appreciation with knowledge gained by attending the general session and workshops. More door prizes were given away. Notaries Public are looking forward to the 5th annual Notary Public Day.
 
Sincere Thanks
Elaine Wright Harris extends sincere thanks to guest speakers, workshop presenters, program and registration assistants, photographer, Abraham Davis, Elaine Murrell & Martha White (lunch assistants), lunch hostesses, registration assistants, audio video technicians, and sponsors for making Notary Public Day another memorable event. A special thank you to PGCC Workforce Development Coordinator, Mary Jane Shearer.

MEET OUR 2015 NOTARY PUBLIC DAY SPONSORS

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Click here to view 2013 Annual Notary Public Day. Click here to view 2014 Annual Notary Public Day.
 
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